SDCA does not ask for any upfront costs. The only out-of-pocket costs are what you and the school determine. Usually the cost for the school gym, locker rooms,6 or 7 class rooms,and janitor is $100.00 per hour. A minimum of 5 hours will be needed:two hours for set up, two hours for the show and one hour to disperse.
SDCA will provide numbered tickets for the show. You will be responsible to account for every ticket. At the end of the show, SDCA will check on the number of tickets sold; and you will provide SDCA with a check for the gate money. From the gate receipts, SDCA will distribute the money to the participating corps in this manor; the host corps will receive $2.00 for each ticket sold; each participating corps will receive $1.00 for every ticket sold.
a. Gymnasium/Arena Rental (5 Hours Minimum)
b. Janitor Fee (Name & Phone)
c. Security Fee
d. PA System
e. Concession Area
f. Souvenirs Area
g. Fire Code Restrictions
h. Tables & Chairs available
i. Changing Rooms (6 minimum) or Locker rooms
j. Warm Up Area (Band Room etc)
k. Parking Area (For Bus/Trailer and Guests)
l. Phone Numbers For Area Medical Facilities
a. Provide all above information to SDCA
b. Number of Complimentary tickets needed for the band
c. Contact each invited corps and ask their needs. Contact them often
a. Invite the corps
b. Notify the performing corps of the show location, time and line up
c. Have tickets printed and Delivered to the host corps
d. Contact Drum Corps World and drum Corps Planet to promote the show
e. Provide information on SDCA web site to promote the show.
f. Assist or advise where needed
g. Conduct the pre-show meeting
h. Provide the Announcerís sheet
i. Collect check from host corps for gate receipts.
j. Distribute funds
7. SUGGESTED STAFF FOR SHOW
You will need a lot of volunteers that do not march in your corps to help during your show. Some suggestions: in addition to your alumni list, there are the scout troops( they always look for community service projects) as well as church youth groups. Then there are the retirement centers, VFW, American Legion and Elks clubs etc.
a. keep door closed during the performance
b. open door only to allow finished corps out.
c. Instruct the finished corps to move quietly to the locker room.
d. Tell the finished corps they may watch the show but not enter or exit during a performance.
e. Tell the corps to be dressed and ready for the finale.
f. Review the finale
9.DURING THE SHOW