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HOSTING YOUR OWN SHOW



HOW TO HOST YOUR OWN SDCA SHOW

SDCA does not ask for any upfront costs. The only out-of-pocket costs are what you and the school determine. Usually the cost for the school gym, locker rooms,6 or 7 class rooms,and janitor is $100.00 per hour. A minimum of 5 hours will be needed:two hours for set up, two hours for the show and one hour to disperse.

SDCA will provide numbered tickets for the show. You will be responsible to account for every ticket. At the end of the show, SDCA will check on the number of tickets sold; and you will provide SDCA with a check for the gate money. From the gate receipts, SDCA will distribute the money to the participating corps in this manor; the host corps will receive $2.00 for each ticket sold; each participating corps will receive $1.00 for every ticket sold.

FOLLOW THESE STEPS:

  • 1. Get the name of school contact and phone number
  • 2. Get the seating capacity (Min. 1200 +/-)
  • 3. Get the name of the Band Director and phone number. Invite the band members to a free brass and percussion clinic with complementary tickets to the performance. (qty)
  • 4. SECURE THE FOLLOWING INFORMATION:

    a. Gymnasium/Arena Rental (5 Hours Minimum)

    b. Janitor Fee (Name & Phone)

    c. Security Fee

    d. PA System

    e. Concession Area

    f. Souvenirs Area

    g. Fire Code Restrictions

    h. Tables & Chairs available

    i. Changing Rooms (6 minimum) or Locker rooms

    j. Warm Up Area (Band Room etc)

    k. Parking Area (For Bus/Trailer and Guests)

    l. Phone Numbers For Area Medical Facilities

  • 5. UPON SECURING THE INFORMATION FOR THE SHOW:

    a. Provide all above information to SDCA

    b. Number of Complimentary tickets needed for the band

    c. Contact each invited corps and ask their needs. Contact them often

  • 6. SDCA WILL:

    a. Invite the corps

    b. Notify the performing corps of the show location, time and line up

    c. Have tickets printed and Delivered to the host corps

    d. Contact Drum Corps World and drum Corps Planet to promote the show

    e. Provide information on SDCA web site to promote the show.

    f. Assist or advise where needed

    g. Conduct the pre-show meeting

    h. Provide the Announcerís sheet

    i. Collect check from host corps for gate receipts.

    j. Distribute funds

    7. SUGGESTED STAFF FOR SHOW

  • Ticket Sales - Minimum 2
  • 50/50 Raffle Sales - Minimum 2
  • Souvenirs Sales - Minimum 2
  • Concession - Minimum 4
  • Performance Coordinator 1 (see job description below)
  • Assistant Coordinator 1
  • Ushers 4
  • Announcer 1
  • 1 Brass, 1 Percussion and 1 Visual Evaluator

    You will need a lot of volunteers that do not march in your corps to help during your show. Some suggestions: in addition to your alumni list, there are the scout troops( they always look for community service projects) as well as church youth groups. Then there are the retirement centers, VFW, American Legion and Elks clubs etc.


    8. PERFORMANCE COORDINATOR WILL:
  • 1.Attend the managerís meeting
  • 2. receive the finale drill sheet from the managerís meeting
  • 3. The Exit Door Person Will:

    a. keep door closed during the performance

    b. open door only to allow finished corps out.

    c. Instruct the finished corps to move quietly to the locker room.

    d. Tell the finished corps they may watch the show but not enter or exit during a performance.

    e. Tell the corps to be dressed and ready for the finale.

    f. Review the finale
    9.DURING THE SHOW

  • be at the entrance door to the arena (staging area)
  • keep the entrance (door to arena) area clear of spectators.
  • have each corps located at the entrance 15 minutes before they perform.
  • keep the waiting corps quiet and against the wall.
  • listen for the final announcement of the previous corps and send the waiting performing corps into the arena
  • go and get the next performing corps and have them waiting at the staging area.
  • repeat a - f until the final corps performs
    10. FINALE
  • Following the last corps, have the two or three corps that are to enter for the finale at the entrance door or exit door lined up single file, quietly.
  • Count out performers for the files that will be filed onto the arena. 12 max but you may be flexible.
  • Inform the 13th person to start a new file.
  • Rehearse the finale drill with the drum major.
    Hosting Your Own Show By Instituting a Community Festival (meld your community to your corps)